One common misperception about identity theft is that it affects only individuals. Popular culture has a lot to do with such perception, since movies like “The Net” and pulp fiction like “The Day of the Jackal” by Frederick Forsyth have contributed to this perception.
Businesses are as vulnerable to identity theft as any individual is. With sensitive data loaded into computers and laptops, tons of documents with information printed on them can make businesses vulnerable to identity theft.
Businesses store information on all their employees and parties they deal with. Should such personal information fall into the hands of identity thieves, the safety of the employees can be compromised.
Preventing Identity Thefts In The Business
The following section discusses ways to prevent identity theft if you own a business.
1) Have An Information Security Policy
Have a separate department that handles issues related to employee privacy.
2) Secure Your Computers
Your office computers are a minefield of information. They hold sensitive information about your employees and business associates. Use the latest encryption techniques and security codes to secure the network.
3) Foolproof Disposal
Dumper divers are the biggest challenge to personal information security. Use shredding machines to shred paper before you dispose of documents.
4) Collect Minimum Personal Information
Try to collect the minimum possible personal information from employees.
5) Control Access To Data
Allow sensitive data to be handled by the minimum number of people.
6) Personal Devices
Ensure that there is a system in place for safe storage and handling of laptops, PDAs, and other data storage devices.
What To Do Once You Discover Identity Theft
Once you have discovered identity theft in your business, here are the immediate steps to take.
1) Tell Law Enforcement Agents
As soon as you have discovered identity theft, call the authorities and make a report. You can even call federal investigating agencies to let them know of the identity theft.
2) Let The Affected Parties Know
Call affected parties as soon the identity theft is discovered and let them know. Identity theft could compromise the security of businesses or individuals whose personal information has been stolen. Before notifying businesses and individuals, consult law enforcers, since early action may hamper investigations.
3) Contact Credit Agencies
If the identity theft relates to Social Security, you should notify credit bureaus. If you are unsure of what to do, the credit office may offer information. You can ask the credit offices to tell affected individuals to get their files flagged.
Despite all precautions, security of personal data may be breached. Quick action and proper remedial measures can save many individuals and businesses from misuse of their personal information. Identity theft requires concrete measures to tackle it, and it is better to prevent it than try to clean up the mess it leaves in its wake.
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